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Working With a Group Travel Specialist

Traveling as part of a group is a fun and rewarding experience, but planning and booking for a large number of people can be a daunting task. It’s easy to become overwhelmed. For a stress-free trip that everyone can enjoy, consider working with a group travel specialist.

Südsee, Bora Bora. Fahrrad Tourismus?

Why Use a Group Travel Specialist?

Group travel specialists are travel agents that specialize in planning trips for large numbers of people. One of the primary benefits of working with one is that they will take the stress out of the experience, allowing you to relax and have fun. 

There are also plenty of other great reasons to work with this type of travel agent. Here are some of the top reasons to use a group travel specialist.

Group Travel Specialists Can Get Better Deals

While many people think that booking directly is cheaper, travel agents have access to deals and discounts that aren’t available to the general public.

Cruises, hotels, and all-inclusive resorts are all able to provide special deals to a group travel specialist, particularly when they’re making a large booking!

Group Travel Specialists Can Get Extra Perks

A room upgrade at no extra cost? Better flights? There are many perks you can get by working with a travel agent. Be sure to ask about what types of freebies, upgrades, or enhanced experiences they may be able to get for you.

You Benefit from Their Experience and Advice

One of the biggest reasons to use a group travel specialist is that they’re experienced in their field and are able to offer the best advice. They have knowledge that you don’t, and are able to provide guidance so your trip is the best it can be.

While you may be comfortable booking a vacation for a group yourself, they can give extra support and point you in the direction of the best deals plus group-friendly places to stay, excursions to take, and destinations. 

Group Travel Agents Offer Service and Convenience 

Booking a vacation can be challenging. Booking a group vacation is even more so.

Using the services of a group travel specialist takes much of the pressure off when trying to cater to so many people, and makes the booking process far more simple and convenient. They will also be there for support during your trip, in case any issues arise. In the case of flight delays or problems with a hotel, travel agents can often work miracles.

How to Select a Group Travel Specialist

Selecting the right group travel agent can be tough. It’s important to find the right one in order to feel confident booking a trip with them.

To help, we’ve put together a few things you’ll want to keep in mind when selecting a group travel specialist

Group Travel Experience and Knowledge

It really goes without saying that you’ll want to know the extent of their group travel knowledge and experience before choosing to work with them. Read reviews or ask for referrals, and see what previous clients had to say about their services.

It’s also good to ask if they have experience with the type of trip you want to take (cruise, safari, beach getaway, etc.) and the destination(s) you want to go to.


Not only is it great to hear from other people who have used their services, but you’ll want to have a conversation with the travel agents you’re considering. This way you can get a clear picture of their experience, their skill set, and how well they may be able to assist you.

When chatting with a group travel agent, here are some sample topics to ask them about.

  • What destinations work well for groups
  • Their own experience in traveling to your proposed destination
  • Visa regulations for your proposed travel destination
  • Legal documentation you’ll need (driver’s license, passport, etc.)
  • Prior bookings they have made to this destination / with this accommodation

And of course, any more questions that come to mind during your discussion!

Training and Credentials

Another thing you’ll want to consider when finding the ideal group travel specialist is their training and credentials. Be sure to look through the certificates and awards they have achieved throughout their career to ensure they match up with why you’re booking with them.

When You Don’t Need a Group Travel Specialist

In some situations, it isn’t always necessary to use a group travel agent. 

Perhaps you’re bringing some friends along to a vacation spot you’ve visited before, so you know all about it and are familiar with where and how to book. Perhaps your group is small and wants to stay in a vacation home or AirBnB. In cases like these, you probably won’t need much assistance from a travel agent. 

It’s best to go it alone if your travel arrangements are already well thought out and the booking procedure is straightforward and familiar.

Group Travel Specialist Recommendation

By this point, you’re probably wondering, “Where do I find one of these group travel specialists?” Well, look no further! Here is our recommendation for the best travel agent for group bookings. For additional information and recommendations, check out our travel planning page.

Shannon Hanes

Shannon Hanes is one of our most trusted travel advisors. She specializes in a variety of travel types, including group and global travel.

Shannon is able to give expert advice on the best destinations for those traveling with a group. With her help, you can start planning your vacation immediately.

She has all 5-star reviews and also specializes in certain destinations. If you’re looking at a group vacation in Europe, Tahiti, Hawaii , Australia or New Zealand, she’s the perfect group travel agent for you.

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